HEAT and Data Protection
The Higher Education Access Tracker (HEAT) is a monitoring and evaluation system used by various universities to store data from learners who participate in their outreach programmes. Research is carried out using this data, with the aim of constantly improving our activities so that we can provide the most effective support to those who aspire to higher education, regardless of background.
Why do we need data?
We collect data from learners who engage with the University for the purposes of monitoring and evaluation. This gives us a clear picture of who we should be targeting our support at, and how we can make it as effective as possible. We also track the long-term educational journeys of our participants which lets us see how many progress on to higher education.
For research and monitoring purposes only, this data may also be shared with appropriate third party organisations such as the Higher Education Funding Council for England, Higher Education Statistics Agency, and our partners including the Higher Education Access Tracker Service subscribers to help evaluate the effectiveness of this activity as part of the government policy to widen participation in higher education and to develop future policy. We will not use your record in a way that would affect you individually, nor will we release data to anyone who is unauthorised.
What do we collect?
We collect various bits of data from participants on our activities such as – name, date of birth, postcode, gender, ethnicity, if the participant receives free school meals, if they have been living in local authority care or are a carer, if they have a disability, and if their parents have attended university.
How do we keep your data safe?
The data is stored on our data management system, the Higher Education Access Tracker, a secure online portal. Neither your data, nor your child’s data, will be published as all research is done anonymously.
What do I need to do?
Parents/carers/guardians – if your child is under the age of 13, and is participating in one of the University of West London’s outreach activities, please read through this HEAT and Data Protection Statement. If you consent to your child’s details being recorded, stored and used as stated here then you will receive a form via your child's school for you to read through and return to your child’s school or college before the planned activity with The University of West London.
Participants who are 13 or over – if you consent to your data being recorded, stored and used as stated you will receive a form via your school/college, which should be returned to your school/college before the planned activity with The University of West London. If you are applying individually to an activity please send it directly to the University by post at the address below or by email to email@example.com, before the activity.
Outreach team, PE.04.002
University of West London
St Mary’s Road, London, W5 5RF
Under the Data Protection Act 1998, you have the right to a copy of the data about held by us. If you would like a copy of this please contact the Outreach Team at firstname.lastname@example.org.
The data will be used to improve university outreach programmes with the aim of making access to higher education fair and accessible to all, regardless of background.