About us

Policies and Regulations

Our policies, regulations and other public documents are listed in alphabetical order below.

Further policies are currently under development or review and will be available once approved.

Information for staff: regulations and policies may be initiated in one of the University's departments or committees, but all regulations and policies must be agreed formally. Download the process for drafting, approving and implementing university policies (pdf, 150 kb).

Please contact the University Secretary's Office for further information.

Academic Regulations

Download Academic Regulations 2018-19 (pdf, 2.37 mb)


Academic Offences
Download Academic Offences Regulations (pdf, 24 kb)
Download Form O: Academic Offences 2018-2019 (pdf, 120 kb) or (word, 37 kb)

Academic Progress Policy for US Federal Loan Student (pdf, 467 kb)

Access to User Data Policy (pdf, 54kb)

Access and participation plan 2019-20 (pdf, 169 kb)

Accreditation of Prior (Experiential) Learning regulations (pdf, 1 mb)

Admissions policy (pdf, 261 kb)
Students aged under 18 on entry policy (pdf, 205 kb)

Anti-bribery and anti-corruption policy and procedures (pdf, 303 kb)

Download Appeal Regulations (pdf 243 kb)
Download Appeals documentation: Form A - Appeals Form 2017-2018 (word, 68 kb) or
Download Appeals documentation: Form A - Appeals Form 2017-2018 (pdf, 392 kb)
Download Appeals Review documentation: Form A2 - Appeals Review 2017- 2018 (word, 68 kb) or
Download Appeals Review documentation: Form A2 - Appeals Review 2017- 2018 (pdf, 389 kb)

Assessment Policy (pdf, 263 kb)

Attendance Monitoring and Engagement (student) policy (pdf, 278 kb)


Bulk email policy (pdf, 28 kb)


Cause for Concern Policy (Students) (pdf. 907.44 kb)

Charter (Students) (pdf, 94 kb)

Children on University Premises policy and Procedures (pdf, 170.43 kb)

Code of Conduct (students) (pdf, 112 kb)

Complaints Procedure policy (students) (pdf, 247 kb)
Download Informal Student Complaint form Stage I (word, 42 kb)
Download Formal Student Complaint form Stage II (word, 28 kb)
Download Formal Student Complain form Stage III (word, 49 kb)

Compliance Guide for Staff (UKVI) (pdf. 95 kb)

Consideration of Applicants and Students with Criminal Convictions - Regulations (pdf, 334 kb)

Covering / Cancelling Student Contact Time – Principles, Policy and Procedures (pdf, 107 kb)

Criminal Convictions, Disclosures and Barring policy (Staff) (pdf, 624 kb)


Data Protection Policy (pdf, 354 kb)

Data Retention Policy (pdf, 203 kb)
Annex A  Records Retention Schedule (pdf, 386 kb)

Dealing with Unacceptable Behaviour (Students) guidance (pdf. 182 kb)

Declaration of Interests policy (pdf, 364.58 kb)

Dignity at Work Policy and Procedures (pdf, 100.73 kb)

Disciplinary Regulations (Students) (pdf, 138 kb)

Disclosure and Barring Service Screening Regulations for Students on Courses leading to Professional Registration (pdf, 274 kb)


Environmental policy (pdf, 39kb)

Equality and Diversity Statement (pdf, 58 kb)

Employability statement
See employability statement

Employee Benefits
Reward Package for Academic Staff (pdf, 3.48 mb)
Reward Package for Professional & Support Staff (pdf, 3.48 mb)

Erasmus+ Exchange Policy for Grade Translation/Conversion policy (pdf, 120 kb)

Ethical investment policy (pdf, 35 kb)

Extension form - Assessment/Assignment
Download Extension Form (docx, 56 kb)
Download Extension Form (pdf, 83 kb)

Extensions regulations (docx 13 kb)
Download Exception Circumstances Regulations (pdf, 999 kb)

External Examiners
Download regulations (pdf, 46.6 kb)
Download section six of the Quality handbook (pdf, 398 kb)


Finance Regulations
see Finance pages

Fitness to Practise policy (pdf, 117 kb)

Fitness to Study policy (pdf, 226 kb)

Code of Practice on Freedom of Speech (pdf, 125 kb)
Process for approving ad hoc room bookings and external speakers (pdf, 87.1 kb)


Glossary and Acronyms (docx, 22 kb)

Grievance Policy and Procedures (pdf, 377 kb)


Health and Safety policy (pdf, 800 kb)


Information assets - acceptable use policy (pdf, 83 kb)

Information security policy (pdf, 235 kb)

Information Technology strategy (pdf, 4.6 mb)

Intellectual Property Policy for Academic Staff (word, 223 kb)

Intellectual property rights policy and guidelines for undergraduate students (pdf, 85 kb)

Intellectual property rights policy and guidelines for postgraduate students (pdf, 86 kb)


Library Services Strategy
Visit the web page

UWL Learning Analytics Policy (pdf, 243 kb)

UWL Learning and Development Policy (Staff) (pdf, 126 kb)


Managing Poor Performance Policy and Procedure (pdf, 688 kb)

Mental Health Policy (Students) (pdf, 2.04 mb)

Mitigation Policy and Regulations (pdf, 259 kb)
Download Mitigating Circumstances Form - (docx,  41 kb) or
Download Mitigating Circumstances Form - (pdf, 97 kb)

Mobile and remote working and mobile device policy (pdf, 77 kb)


Password Policy (pdf, 134 kb)

Printing and photocopying policy and guidance for students (pdf, 80kb)

Prevent duty
View the Prevent duty page

Privacy policy
View the Privacy and Data Protection page

Publications Policy

Public Interest Disclosure Policy (Whitstleblowing) (pdf, 213 kb)


Records Management Policy (pdf, 200 kb)
For detailed record retention schedules, please view the Privacy and Data Protection page

Research Excellence Framework 2014 Code of Practice on the Selection of Staff policy (pdf, 607 kb)

Research Degree Regulations (pdf, 305 kb)

Risk Appetite Statement (pdf, 312 kb) 

Risk Management Guidance (pdf, 246 kb)

Risk Management Policy (pdf, 265 kb)


Safeguarding Children Policy (pdf, 201 kb)

Satisfactory Academic Progress Policy for US Federal Loan Students (pdf, 467 kb)

Staff Disciplinary Policy and Procedure (pdf, 376 kb)

Sickness Absence Management Policy and Procedure (pdf, 692 kb)

Staff induction guide (pdf, 159 kb)

Staff printing and print management policy (pdf, 161 kb)

Staff Guide for UK Home Office (Visas and Immigration) Compliance
Download policy

Student Code of Conduct (pdf, 112.32 kb)

Student Handbook
Visit the Student Handbook web page

Student Protection Plan (pdf , 185 kb)

Supply of IT equipment policy (pdf, 130 kb)

Sustainability strategy (pdf, 184 kb)


UWL Terms and Conditions (pdf, 422 kb)

Trade Union Facility Time policy (pdf, 79kb)

Transgender Policy and Guidance (pdf, 272.11 kb)

Tuition Fee Policy (pdf, 456 kb)