About us

Policies and Regulations

Our policies, regulations and other public documents are listed in alphabetical order below.

Further policies are currently under development or review and will be available once approved.

Please read the Policies, regulations, guidance and procedures document (pdf, 120 kb) for the definitions of terms.

Information for staff: regulations and policies may be initiated in one of the University's departments or committees, but all regulations and policies must be agreed formally. Download the process for drafting, approving and implementing university policies (pdf, 75 kb).

Please contact the University Secretary's Office for further information.

Academic Regulations

Download Academic Regulations 2017-18 (pdf, 1.59 mb)


Academic Offences
Download regulations (pdf, 66 kb)
Download Form O: Academic Offences proforma 2015-2016 (pdf, 292 kb) or (word, 80 kb)

Acceptable Use of Information Assets
Download policy (pdf, 231 kb)

Accommodation (student)
See the Student handbook

Accreditation of Prior (Experiential) Learning
Download regulations (pdf, 2 mb)

Admission of Applicants with a Criminal Conviction
Download policy (pdf, 104 kb)

Download policy (pdf, 253.9 kb)
Students aged under 18 on entry policy (pdf, 205 kb)
*The University does not currently hold any CAS allocation for students under the age of 18*

Anti-bribery and anti-corruption policy and procedures
Download policy (pdf, 303 kb)

Download regulations (pdf 66.1 kb)
Download Appeals documentation: Form A - Appeals Form 2017-2018 (word, 68 kb) or (pdf, 392 kb)
Download Appeals Review documentation: Form A2 - Appeals Review 2017- 2018 (word, 68 kb) or (pdf, 389 kb)

Assessment Policy
Download policy (pdf, 263 kb)

Attendance Monitoring

Student Attendance Monitoring Policy
Download policy (pdf, 61.1 kb)


Capability procedure
Download policy (pdf, 156 kb)

See the Student handbook

Cause for Concern Policy
Download Policy (pdf. 907.44 kb)

Download policy (pdf, 35 kb)

Children on University Premises
Download policy and Procedures (pdf, 170.43kb)

Student Code of Conduct
Download policy (pdf, 112 kb)

Student Complaints Procedure
Download policy (pdf, 64 kb)
Download Informal Student Complaint form Stage I (word, 43.3 kb)
Download Formal Student Complaint form Stage II (word, 43.6 kb)

Compliance Guide for Staff (UKVI)
Download Guidance (pdf. 95 kb)

Consideration of Applicants with Criminal Convictions Regulations
Download regulations (pdf, 116 kb)

Covering / Cancelling Student Contact Time – Principles, Policy and Procedures
Download policy (pdf, 107 kb)

Criminal Convictions, Disclosures and Barring
Download policy (pdf, 62.89 kb)


Data Collection Notice
Download policy (pdf, 55 kb)

Data Protection Policy
Download policy (pdf, 295 kb)

Data Retention Policy
Download policy (pdf, 203 kb)
Annex A  Records Retention Schedule  (pdf, 386 kb)

Dealing with Unacceptable Behaviour (Students)
Download guidance (pdf. 183.77 kb)

Declaration of Interests policy
Download policy (pdf, 364.58 kb)

Dignity at Work Policy and Procedures
Download policy (pdf, 100.73 kb)

Disciplinary Regulations (Students) 
Download regulations (pdf, 135.94 kb)

Disclosure and Barring Service Screening Regulations
Download regulations (pdf, 419 kb)


Environmental policy
Download policy (pdf 46kb)

Equal Opportunities (Employees and Students)
See equality and diversity

Equality and Diversity Statement
Download statement (pdf, 56 kb)

E-mail usage and monitoring policy
Download policy (pdf, 306 kb)

Employability statement
See employability statement

Employee Benefits
Reward Package for Academic Staff (pdf, 3.48 mb)
Reward Package for Professional & Support Staff (pdf, 3.48 mb)

Erasmus+ Exchange Policy for Grade Translation/Conversion
Download policy (pdf, 120 kb)

Ethical investment policy
Download policy (pdf, 35 kb)

Extension form - Assessment/Assignment
Download Extension Form (docx, 56 kb) or (pdf, 83kb)

Extensions regulations
Download regulations (docx 13kb)

External Examiners
Download regulations (pdf, 46.6 kb)
Download section six of the Quality handbook (pdf, 398 kb)


Fee Payment and Debt Collections
See the Student handbook

Finance Regulations
see Finance pages

Fitness to Practise
Download policy (pdf, 117 kb)

Freedom of Speech and 'No Platform' Policy
See the Student handbook
Code of Practice on Freedom of Speech (pdf, 125 kb)
Process for approving ad hoc room bookings and external speakers (pdf, 87.1 kb)


Glossary and Acronyms
Download Glossary and Acronyms (docx, 22kb)

Grievance Policy and Procedures
Download policy (pdf, 377.22 kb)


Health and Safety
Download policy (pdf, 200 kb)


Information assets - acceptable use policy 
Download policy (pdf, 230.5 kb)

Information security policy
Download policy (pdf, 235 kb)

Information Technology strategy
Download strategy (pdf, 4.6 mb)

Intellectual Property Policy for Academic Staff
Download policy (word, 223 kb)

Intellectual property rights policy and guidelines for undergraduate students
Download policy (pdf, 85 kb)

Intellectual property rights policy and guidelines for postgraduate students
Download policy (pdf, 86 kb)

Internet usage and monitoring policy
Download policy (pdf, 218 kb)


Library Services Strategy
Visit the web page

UWL Learning Analytics Policy
Download policy (pdf, 542 kb)


Managing sickness policy and procedure
Download policy (pdf, 208 kb)

Mitigation Policy and Regulations
Download regulations (pdf, 77.3 kb)
Download Mitigating Circumstances Form - (docx,  39 kb) or (pdf, 131 kb)


Pay scales
Download the policy (pdf, 85kb)

Performance review and development scheme
Download policy (pdf, 211 kb)

Prevent duty
View the Prevent duty page

Publications Policy

Public Interest Disclosure Policy
Download policy (pdf, 96 kb)


Research Excellence Framework 2014 Code of Practice on the Selection of Staff
Download policy (pdf, 607 kb)

Research Degree Regulations
Download policy (pdf, 305 kb)

Risk Management Guidance 
Download guidance (pdf, 246 kb)

Risk Appetite Statement
Download statement (pdf, 636.24 kb)

Risk Management Policy
Download policy (pdf, 265 kb)


Safeguarding Children Policy
Download policy (pdf, 204 kb)

Safeguarding Children on Campus
Download policy statement (pdf, 285.47kb)

Managing sickness policy and procedure
Download policy (word, 208 kb)

Staff induction guide
Download guide (pdf, 159 kb)

Staff printing and print management policy
Download policy (pdf, 161 kb)

Staff Guide for UK Home Office (Visas and Immigration) Compliance
Download policy (pdf.

Structure and Regulations of Modular Credit Accumulation Scheme
See the Student handbook

Student Code of Conduct
Student Code of Conduct (pdf, 112.32 kb)

Student Handbook
Visit the Student Handbook web page

Students' Union
See the Students' Union information

Supply of IT equipment
Download policy (pdf, 130 kb)

Sustainability strategy
Download policy (pdf, 184 kb)


UWL Terms and Conditions
Download the UWL Terms and Conditions (pdf, 98kb)

Transgender Policy and Guidance
Download Policy and Guidance (pdf, 272.11 kb)

Tuition Fee Policy
Download Policy (pdf, 114.53 kb)