About us

Policies and Regulations

Our policies, regulations and other public documents are listed in alphabetical order below.

Further policies are currently under development or review and will be available once approved.

Please read the Policies, regulations, guidance and procedures document (pdf, 120 kb) for the definitions of terms.

Information for staff: regulations and policies may be initiated in one of the University's departments or committees, but all regulations and policies must be agreed formally. Download the process for drafting, approving and implementing university policies (pdf, 75 kb).

Please contact the University Secretary's Office for further information.

Academic Regulations

Download Academic Regulations 2017-18 (pdf, 1.59 mb)


Academic Offences
Download regulations (pdf, 66 kb)
Download Form O: Academic Offences proforma 2015-2016 (pdf, 292 kb) or (word, 80 kb)

Access to User Data Policy
Download policy (pdf, 54kb)

Accommodation (student)
See the Student handbook

Accreditation of Prior (Experiential) Learning
Download regulations (pdf, 2 mb)

Admission of Applicants with a Criminal Conviction
Download policy (pdf, 104 kb)

Download policy (pdf, 253.9 kb)
Students aged under 18 on entry policy (pdf, 205 kb)
*The University does not currently hold any CAS allocation for students under the age of 18*

Anti-bribery and anti-corruption policy and procedures
Download policy (pdf, 303 kb)

Download regulations (pdf 66.1 kb)
Download Appeals documentation: Form A - Appeals Form 2017-2018 (word, 68 kb) or (pdf, 392 kb)
Download Appeals Review documentation: Form A2 - Appeals Review 2017- 2018 (word, 68 kb) or (pdf, 389 kb)

Assessment Policy
Download policy (pdf, 263 kb)

Attendance Monitoring

Student Attendance Monitoring Policy
Download policy (pdf, 61.1 kb)


Bulk email policy 
Download policy (pdf, 28kb)


See the Student handbook

Cause for Concern Policy
Download Policy (pdf. 907.44 kb)

Download policy (pdf, 35 kb)

Children on University Premises
Download policy and Procedures (pdf, 170.43kb)

Student Code of Conduct
Download policy (pdf, 112 kb)

Student Complaints Procedure
Download policy (pdf, 247 kb)
Download Informal Student Complaint form Stage I (word, 43.3 kb)
Download Formal Student Complaint form Stage II (word, 43.6 kb)

Compliance Guide for Staff (UKVI)
Download Guidance (pdf. 95 kb)

Consideration of Applicants with Criminal Convictions Regulations
Download regulations (pdf, 116 kb)

Covering / Cancelling Student Contact Time – Principles, Policy and Procedures
Download policy (pdf, 107 kb)

Criminal Convictions, Disclosures and Barring
Download policy (pdf, 62.89 kb)


Data Protection Policy
Download policy (pdf, 351 kb)

Data Retention Policy
Download policy (pdf, 203 kb)
Annex A  Records Retention Schedule  (pdf, 386 kb)

Dealing with Unacceptable Behaviour (Students)
Download guidance (pdf. 182 kb)

Declaration of Interests policy
Download policy (pdf, 364.58 kb)

Dignity at Work Policy and Procedures
Download policy (pdf, 100.73 kb)

Disciplinary Regulations (Students) 
Download regulations (pdf, 138 kb)

Disclosure and Barring Service Screening Regulations
Download regulations (pdf, 419 kb)


Environmental policy
Download policy (pdf 46kb)

Equal Opportunities (Employees and Students)
See equality and diversity

Equality and Diversity Statement
Download statement (pdf, 56 kb)

Employability statement
See employability statement

Employee Benefits
Reward Package for Academic Staff (pdf, 3.48 mb)
Reward Package for Professional & Support Staff (pdf, 3.48 mb)

Erasmus+ Exchange Policy for Grade Translation/Conversion
Download policy (pdf, 120 kb)

Ethical investment policy
Download policy (pdf, 35 kb)

Extension form - Assessment/Assignment
Download Extension Form (docx, 56 kb) or (pdf, 83kb)

Extensions regulations
Download regulations (docx 13kb)

External Examiners
Download regulations (pdf, 46.6 kb)
Download section six of the Quality handbook (pdf, 398 kb)


Fee Payment and Debt Collections
See the Student handbook

Finance Regulations
see Finance pages

Fitness to Practise
Download policy (pdf, 117 kb)

Fitness to Study
Download policy (pdf, 226 kb)

Freedom of Speech and 'No Platform' Policy
See the Student handbook
Code of Practice on Freedom of Speech (pdf, 125 kb)
Process for approving ad hoc room bookings and external speakers (pdf, 87.1 kb)


Glossary and Acronyms
Download Glossary and Acronyms (docx, 22kb)

Grievance Policy and Procedures
Download policy (pdf, 377.22 kb)


Health and Safety
Download policy (pdf, 800 kb)


Information assets - acceptable use policy
Download policy (pdf, 83 kb)

Information security policy
Download policy (pdf, 235 kb)

Information Technology strategy
Download strategy (pdf, 4.6 mb)

Intellectual Property Policy for Academic Staff
Download policy (word, 223 kb)

Intellectual property rights policy and guidelines for undergraduate students
Download policy (pdf, 85 kb)

Intellectual property rights policy and guidelines for postgraduate students
Download policy (pdf, 86 kb)


Library Services Strategy
Visit the web page

UWL Learning Analytics Policy
Download policy (pdf, 542 kb)


Managing Poor Performance Policy and Procedure
Download policy (pdf, 753 kb)

Managing sickness policy and procedure
Download policy (pdf, 208 kb)

Mental Health Policy (Students)
Download policy (pdf, 2.04 mb)

Mitigation Policy and Regulations
Download regulations (pdf, 77.3 kb)
Download Mitigating Circumstances Form - (docx,  39 kb) or (pdf, 131 kb)

Mobile and remote working and mobile device policy
Download the policy (pdf, 77kb)


Pay scales
Download the policy (pdf, 85kb)

Password Policy
Download policy (pdf, 134kb)

Performance review and development scheme
Download policy (pdf, 211 kb)

Prevent duty
View the Prevent duty page

Privacy policy
View the Privacy and Data Protection page

Publications Policy

Public Interest Disclosure Policy
Download policy (pdf, 96 kb)


Records Management Policy
Download policy (pdf, 200kb)
For detailed record retention schedules, please view the Privacy and Data Protection page

Research Excellence Framework 2014 Code of Practice on the Selection of Staff
Download policy (pdf, 607 kb)

Research Degree Regulations
Download policy (pdf, 305 kb)

Risk Management Guidance 
Download guidance (pdf, 246 kb)

Risk Appetite Statement
Download statement (pdf, 636.24 kb)

Risk Management Policy
Download policy (pdf, 265 kb)


Safeguarding Children Policy
Download policy (pdf, 432 kb)

Staff Disciplinary Policy and Procedure
Download policy (pdf, 437 kb)

Managing Sickness Policy and Procedure
Download policy (word, 208 kb)

Staff induction guide
Download guide (pdf, 159 kb)

Staff printing and print management policy
Download policy (pdf, 161 kb)

Staff Guide for UK Home Office (Visas and Immigration) Compliance
Download policy (pdf.

Structure and Regulations of Modular Credit Accumulation Scheme
See the Student handbook

Student Code of Conduct
Student Code of Conduct (pdf, 112.32 kb)

Student Handbook
Visit the Student Handbook web page

Students' Union
See the Students' Union information

Supply of IT equipment
Download policy (pdf, 130 kb)

Sustainability strategy
Download policy (pdf, 184 kb)


UWL Terms and Conditions
Download the UWL Terms and Conditions (pdf, 98kb)

Transgender Policy and Guidance
Download Policy and Guidance (pdf, 272.11 kb)

Tuition Fee Policy
Download Policy (pdf, 114.53 kb)