Policies and regulations
Student Handbook
The Student Handbook
The Student Handbook will help you find your way around the University's facilities, services and current regulations.
It includes answers to some frequently asked questions plus advice on where you can get further information and who to ask for help.
Policies and regulations
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Academic quality
- Academic Regulations 2024-25 (pdf, 2.08mb)
- Academic offences regulations
- Degree Outcomes Statement (pdf, 447.86kb)
- Exceptional circumstances regulations
- Fair access to assessment policy
- Glossary and acronyms
- Observation of teaching practice policy
- Policy on the administration of awards (including malpractice and conflicts of interest)
- Postgraduate research regulations
- University research data management (RDM) policy
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Access and participation plan
- Access and participation plan 2020 - 2025 (pdf, 606kb)
- Access and participation plan: summary (pdf, 161kb)
- Annual fee information 2021 - 2022 (pdf, 138.5kb)
- Annual fee information 2022 - 2023 (pdf, 145kb)
- Annual fee information 2023 - 2024 (pdf, 44.3kb)
- Annual fee information 2024 - 2025 (pdf, 52.36kb)
- Provider impact report 2019 - 2020 (pdf, 295.87kb)
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Admissions
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Communication
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Concerns and complaints
Appeals
- Appeal regulations
- Appeal form A (.docx, 80kb)
- Appeal review form A2 (.docx, 80kb)
Complaints
- Complaints procedure policy (students)
- Staff grievance policy and procedures
- Student complaint form stage I (.docx, 26kb)
- Student complaint form, stage II (.docx, 26kb)
- Student complaint form, stage III (.docx, 26kb)
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Data protection, information and security
- CCTV policy
- Complaints procedure for use of personal data/information
- Cookie policy
- Data protection policy
- Data retention policy
- Employers and business privacy notice
- Information security policy (pdf, 704kb)
- Information security policy (accessible version) - students
- Information security policy (accessible version) - staff
- Learning analytics policy (pdf, 243kb)
- Policy and guidance for staff on the use of artificial intelligence (AI)
- Privacy and data protection notice
- Privacy notice for alumni
- Privacy notice for staff
- Privacy notice for students
- Records management policy
- Record retention schedule (pdf, 1.21mb)
- Record retention schedule - Annex A (pdf, 386kb)
- Replay policy (pdf, 445kb)
For our full list of privacy notices, visit our privacy and data protection page.
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Employability
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Environment
- View policies relating to environment on our Sustainability page.
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Equality and diversity
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Ethics
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Events and venue hire
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Finance
- Investment policy
- Tuition fee policy
- For finance policies, please visit our Finance page.
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Freedom of speech
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Governance
For policies relating to governance, please visit our Governance page.
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Health and safety
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Human Resources
- Anti-bribery policy
- Cause for concern policy
- Code of ethics
- Criminal convictions, disclosures and barring (staff policy and procedure)
- Dealing with unacceptable behaviour: guidance for students and staff
- Declaration of interests policy
- Events process policy
- Grievance policy and procedure
- Intellectual property policy for academic staff
- Learning and development policy (staff)
- Lecture capture policy
- Mobile and remote working and mobile device policy
- Observation of teaching practice policy
- Open access policy
- People and organisational development strategy (2021-2025) (pdf, 608kb)
- Policy on staff - student relationships
- Policy on supply of IT equipment
- Process for the approval of UWL policies
- Procurement policy
- Public interest disclosure policy (whistleblowing)
- Social media policy for staff
- Staff disciplinary policy and procedure
- Staff dignity at work policy and procedure
- Trade union facility time
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IT
- Information security policy (including acceptable use policy) for students and staff (pdf, 704kb)
- Information security policy (accessible version) - students
- Information security policy (accessible version) - staff
- Policy and guidance for staff on the use of artificial intelligence (AI)
- Policy on supply of IT equipment
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Library
Please see the Library strategies, policies and standards page.
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Prevent
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Research
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Risk management
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Safeguarding
- Children on University premises: policy and procedures
- Disclosure and Barring Service checks: guidance for staff
- Guidance for students aged under 18 on entry and their parents/guardians
- Procedure for Disclosure and Barring Service screening for students volunteering through the University
- Safeguarding vulnerable adults and children policy, process and procedures
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Study
Student behaviour
- Academic offences regulations
- Academic Regulations 2024-25 (pdf, 2.08mb)
- Dealing with unacceptable behaviour: guidance for students and staff
- Disciplinary regulations (students)
- Exceptional circumstances regulations
- Postgraduate research regulations
- Policy on staff - student relationships
- Regulations for the consideration of applicants and students with a criminal conviction
- Regulations governing fitness to practise
- Social media guidelines for students
- Student code of conduct
- Student charter
Assessment, extensions and mitigating circumstances
- Appeal regulations
- Appeal form A (.docx, 80kb)
- Appeal review form A2 (.docx, 80kb)
- Exceptional circumstances regulations
- Extension form - online (under 'My Assessments')
- Extension form - PDF (pdf, 76.35kb)
- Extension form - Word (.docx, 58.14kb)
- Fair access to assessment policy
- Mitigation form - online (under 'My Assessments')
- Mitigation form - PDF (pdf, 84.54kb)
- Mitigation form - Word (.docx, 58.91kb)
Complaints
- Complaints procedure policy (students)
- Complaint form stage I (.docx, 26kb)
- Complaint form, stage II (.docx, 26kb)
- Complaint form, stage III (.docx, 26kb)
Funding
- Return of title IV funds (RT24) policy
- Satisfactory academic progress policy for US federal loan students
- Tuition fee policy
Requirements for study
- Fitness to study policy
- Guidance for students aged under 18 on entry and their parents/guardians
- Regulations for the consideration of criminal convictions for applicants on courses leading to professional registration
- Student attendance and engagement monitoring policy and procedure - see further information about student attendance
- Staff guide to UKVI points based immigration compliance
Data protection and communication
- Learning analytics policy (pdf, 243kb)
- Printing and photocopying policy and guidance for students
- Privacy notice for students
- Social media guidelines for students
- UWL student intellectual property rights policy and guidelines
Student support
Terms of study
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Supporting students
- Audit code of practice policy
- Cause for concern policy
- Faith and spirituality policy
- Health and wellbeing framework (pdf, 9.27mb)
- Regulations for considering reasonable adjustments in practice for CNMH students on courses leading to registration
- Staff guide to UKVI points based immigration compliance
- Student pregnancy, parental leave/student maternity adoption and paternity leave policy
- UWL student intellectual property rights policy and guidelines
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Teaching and learning
- Framework for bilingual and second language delivery with academic partners
- Learning, teaching and assessment strategy (2018-2023) (.docx, 33.8kb)
- Learning, teaching and assessment strategy (2022 supplement) (.docx, 28.7kb)
- Lecture capture policy
- Observation of teaching practice policy
- Policy and guidance for staff on the use of artificial intelligence (AI)
Further information
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Library contact and help
Find out more about our library contact, help, and support services.
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Support for students
Whether it is practical, personal or study support that you need, help is available and easily accessible. Find out more about all the support we have on offer for students at the University of West London.
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Information for new students
Everything you need to know ahead of your arrival at UWL including when you will get your joining instructions, enrolment and induction, logging into our IT systems and getting your student ID.
